Accounting Specialist -

Company: AppleOne
Location: Fallbrook
Posted on: March 12, 2023

Job Description:

In this role you will set up and maintain Vendor files, process invoices for payments, maintain purchase order files, mail checks and file paperwork for the office. The Accounting Specialist will request and maintain Certificate of Liability forms, W-9 forms and Hold Harmless Agreements from Vendors and Service Providers as well as enter document information on vendor log, keep current forms in binder.

In this role you will process Resale Certificates, complete credit applications and supply potential and maintain and update company credit information with vendors daily or as needed.



The Accounting Specialist will also work wit our Accounts Receivables where you will oversee guest charges from other departments and prepare emails or mail guest statements when requested.

The Accounting Specialist will also audit guest bills when questions arise. In this role you will be responsible for Petty Cash. This will include keeping a running total of cash in box weekly, reimburse managers/employees for receipts daily, and replenish Front Desk cash bag and reconcile receipts weekly.

The Accounting Specialist will also replenish and maintain driver bags, cash, and receipts weekly and balance cash and supply Controller with log of expenditures weekly as well.



Some of the supporting responsibilities include helping to create Accounting and Administration binders, assisting to maintain and organize accounting storage boxes, cycle boxes in storage unit and assist in processing and mailing year-end tax forms: W-2, 1099, and 1096.



Position Qualifications

Education/Certification: High School Diploma

Knowledge: Understanding of debits, credits, general ledger accounts

Experience: Minimum five (5) years--- experience in A/P, A/R, payroll support and handling clerical tasks. Prefer experience in hospitality industry.

Skills/Abilities: Exceptional interpersonal, verbal and written communications skills; strong math proficiency; well versed in Excel and Word; Accounting and hospitality software experience; 10-key by touch; strong organizational skills and detail oriented; ability to understand when confidentiality is necessary; ability to get along with co-workers and work as a team; ability to react quickly to resolve problems or conflict; Able to handle high stress in the work environment and turn it into positive energy in the department

Availability: Monday-Friday- hours are from 8am to 4:30pmpm, some overtime.





AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.



For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.



If you believe you need a reasonable accommodation due to a disability or health condition in order to search for a job opening or to apply for a position, please contact your staffing representative who will reach out to our HR team.



AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Keywords: AppleOne, Chula Vista , Accounting Specialist -, Accounting, Auditing , Fallbrook, California