Human Resources Administrative Support Coordinator
Company: MAAC
Location: Chula Vista
Posted on: May 21, 2023
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Job Description:
Location:
Chula Vista Administration office - Chula Vista, CA
(Will also be required to provide support at our Vista office on
occassion)
Hourly: $18.63 - $21.00 p/hr
52 Weeks
OUR STORY
Since 1965, MAAC has been maximizing self-sufficiency with families
and individuals through high-quality programs and advocacy in our
communities. MAAC employs dedicated staff who provide life-changing
services to thousands of individuals annually through programs in
five core focus areas: Education, Economic Development, Health &
Wellbeing, Housing, and Advocacy & Leadership Development. Through
a wide variety of programs, MAAC has grown to become one of the
largest nonprofit social service organizations in the community.
Learn more about the great things happening with MAAC at
http://www.maacproject.org/.
Under supervision, the incumbent is responsible for a wide variety
of difficult and complex administrative and clerical duties
involving independent judgement and action. This position supports
the Human Resources department in a variety of ways including
office operations like answering phones, directing calls,
responding to email correspondence, composing, and typing
correspondence, preparing reports, scheduling and managing
meetings, ordering supplies and using typical office software for
additionally assigned administrative and clerical duties. The
incumbent is expected to present oneself in a manner that reflects
professionalism and ensures client satisfaction along with a high
level of confidentiality. The incumbent is expected to exercise
discretion and independent judgment in the performance of all
duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the
various types of work that may be performed. The omission of
specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to
this class.
Knowledge of:
VALUE-BASED BEHAVIORS
Listens attentively to others. Asks clarifying questions to gain a
better understanding of the other person's views and underlying
assumptions
Works effectively in a team environment and actively participates
in joint problem solving; willingly cooperates with co-workers
Identifies and takes advantage of opportunities for personal and
professional development
Attends work consistently and punctually. Arrives to meetings
prepared and on time; honors work commitments; follows through on
what was agreed upon; meets deadlines
Honors the private and confidential matters of co-workers. Protects
the proprietary information of MAAC systems
Follows rules, regulations, and policies; positively contributes to
implementing changes
Deals with issues directly, in a respectful and timely manner.
Focuses on resolving the issue while not criticizing the person.
Follows rules, regulations, and policies; positively contributes to
implementing changes
HEALTH STATUS
Must have a physical examination, TB clearance and a drug screen by
a doctor/clinic designated by MAAC as well as immunization records
for influenza*, pertussis and measles as required by state and
federal regulations prior to the first day of employment.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative
of those that must be met by an employee to successfully perform
the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the
essential functions.
Physical Demands
While performing the duties of this class, an employee is regularly
required to stand, walk and sit, talk or hear both in person and by
telephone, uses hands to finger, handle or feel objects or
controls, reach with hands and arms. An employee also is regularly
required to stoop, kneel, bend, crouch or crawl, climb or balance
and lift up to 50 pounds. Specific vision abilities required by
this job include close vision, distance vision, depth perception,
color vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, the employee is
regularly required to use written and oral communication skills;
read and interpret information; analyze and solve problems; observe
and interpret people and situations; use basic math; learn and
apply new information or skills; work under intensive deadlines and
interact with MAAC management, administrators, staff, teachers,
parents, family members, children and others encountered in the
course of work.
BACKGROUND CLEARANCE
All positions are subject to a background/education check, DMV
check, NSOR, exclusion and debarment checks prior to hire and
periodically throughout employment as required by various funding
sources.
Note: California Start law requires background criminal checks on
anyone who works in a licensed childcare facility who is not a
client. Must have or obtain a current criminal background check
clearance, signed criminal record statement, and signed
Acknowledgement to Report Child Abuse form prior to the first day
of employment.
TRANSPORTATION
Must have and maintain a valid California Driver's License, daily
use of a personal, insured vehicle, and have and maintain a motor
vehicle driving record acceptable to MAAC's insurance carrier.
Incumbents will be enrolled in the California DMV Pull
Program.
Keywords: MAAC, Chula Vista , Human Resources Administrative Support Coordinator, Administration, Clerical , Chula Vista, California
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