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Director, Facilities, Operations and Planning

Company: Southwestern Community College
Location: Chula Vista
Posted on: September 12, 2020

Job Description:

Director, Facilities, Operations and Planning Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Position Title: Director, Facilities, Operations and Planning

Working Title:

Department: Facilities, Operations & Planning

Work Site:

Position Type: Classified Administrators

Months of Service: 12 months

FTE:

1.0

40

District Values:

Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Responsibilities:

Under general direction, plans, organizes, and manages all functions and activities of the Facilities, Operations & Planning Department, including planning, design, construction, renovation, plant operations, custodial operations, and maintenance and repair of buildings, facilities, grounds, fleet, and equipment; coordinates assigned activities with other District departments, staff, and outside agencies; provides highly responsible and complex professional assistance to the Vice President, Business and Financial Affairs in areas of expertise; supervises and evaluates the performance of assigned staff; and performs related work as required.

REPRESENTATIVE DUTIES :

1. Assumes full management responsibility for all Facilities, Operations & Planning Department programs, services, and activities, including the planning, design, construction, renovation, plant operations, custodial operations, and maintenance and repair of buildings, facilities, grounds, fleet, and equipment; establishes and maintains departmental and project timelines and priorities; ensures related activities comply with established standards, requirements, laws, codes, rules, regulations, ordinances, policies and procedures.

2. Collaborates and communicates with other District departments and staff to develop and implement effective facilities planning and management programs; directs the preparation of long-range facility plans and specifications; prepares applications for state and federal construction funds; prepares and submits various reports regarding District building projects and the District’s Five-Year Construction Plan and Scheduled Maintenance Program.

3. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; coordinates with legal counsel to determine District needs and requirements for contractual services; evaluates proposals and recommends project award; negotiates and administers contracts and agreements.

4. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels.

5. Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.

6. Selects, trains, motivates, and directs department staff; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; coaches staff toward improved performance; implements discipline and termination procedures; responds to staff questions and concerns.

7. Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.

8. Directs the District’s bond programs; oversees the work of architects, program managers, construction managers, contractors, and other design professionals; reviews the design, materials, and process proposed in connection with new construction or major repairs for District facilities and improvements.

9. Performs related duties as assigned.

Knowledge & Abilities:

MUST HAVE KNOWLEDGE OF:

Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.

Technical aspects of facilities planning, construction, and maintenance, including HVAC , electrical distribution, plumbing, fire/life safety, carpentry, hardware, underground water, wastewater, and electrical distribution infrastructure.

Principles, practices, methods, and procedures related to construction and project management.

Architectural and engineering plans and specifications.

Applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures relevant to assigned programs, projects, and operations.

Contemporary issues of inclusion, social justice, diversity, access, and equity as related to higher education.

Methods and techniques for the development of presentations, business correspondence, research and reporting, and information distribution.

Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.

English usage, spelling, vocabulary, grammar, and punctuation.

Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.

MUST HAVE ABILITY TO:

Provide administrative and professional leadership and direction for the department and assigned program areas.

Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physical ability, and ethnic backgrounds of community college students.

Interpret, apply, explain, and ensure compliance with applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures.

Plan, organize, control and direct District-wide operations and activities involved in the planning, design, inspection, cleaning, construction, renovation, maintenance, and repair of buildings, facilities, grounds, and equipment.

Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of public works programs and administrative activities.

Effectively represent the District and the department in meetings with various educational, business, professional, regulatory, and legislative organizations.

Conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.

Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

Gather and analyze data, evaluate alternatives, and make sound recommendations.

Effectively manage priorities in complex and diverse operational units.

Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

Understand scope of authority in making independent decisions.

Use tact, initiative, prudence, ethics, and independent judgment within general policy, procedural, and legal guidelines.

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education & Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in architecture, engineering, or a related field.

AND

Five (5) of increasingly responsible experience in construction management, facilities planning and management, or a related field, preferably in the public sector.

Minimum Qualifications (Faculty and Academic Administrator Positions Only)

Desired Qualifications:

Licenses and Other Requirements:

Working Conditions:

Range 44, Step 1-5, $10,873.50-$13,216.42 (salary placement is based on background, education & experience). An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Salary Schedule: Classified Administrators

Work Schedule:

Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the office.

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline:

All application materials must be received on-line at https://jobs.swccd.edu . Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, September 4, 2020 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Tentative Timeline (Subject to Amendments):

August 13-September 4, 2020 : Position advertised; District receives applications

September 4, 2020 : Initial screening deadline for guaranteed consideration. Position is open until filled.

September 14-25, 2020 : Reviewing of applications.

September 28-October 2, 2020 : Search Committee interviews candidates

October, 2020 : 2nd level interview for finalists

November, 2020 : Employment start date pending Governing Board approval.

Open Until Filled Yes

Required Applicant Docs Cont'd Southwestern College Online Application

Supplemental Application:

Special Instructions to Applicants:

Equivalency (Academic Faculty Positions Only)

Equivalency (Academic Faculty Positions Only)" section to read as follows, “To teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community College’s Chancellor’s Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the Supplemental Equivalency Application , for Academic Employment and upload this form with your online application.

Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA . This report must be attached to your online application at the time of applying.

For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.

Additional Information:

We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at http://www.swccd.edu/modules/showdocument.aspx?documentid=21116 .

If you would like to receive a hard copy of the Annual Security Report which contains this information, you can stop by the SWC Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC Police Department.

Drug and Alcohol Abuse Prevention Plan ( DAAPP ) – More information about the DAAPP , including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084 )

Selection Procedure:

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT .

We reserve the right to re-open, re-advertise, delay or cancel filling this position.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

HR Contact Information:

Southwestern Community College

Human Resources (Room 1670)

900 Otay Lakes Road

Chula Vista, CA 91910

www.swccd.edu

(619) 482-6395

Supplemental Questions Required fields are indicated with an asterisk (*).

* How did you learn about this career opportunity? Asians in Higher Ed

Blacks in Higher Ed

CalJobs.com

Chronicle of Higher Education

DeafJobWizard.com

Disabled in Higher Ed

Higher Ed Jobs

Hispanics in Higher Ed

Inside Higher Ed

Jobing

LGBT in Higher Ed

Native Americans in Higher Ed

San Diego Union Tribune

SWC Website

Women In Higher Education

The Registry

Veterans in Higher Ed

Women and Higher Ed

Other (Please Specify if not listed above)

If Other, please specify. (Open Ended Question)

Required and Optional Documents Required Documents Letter of application (Cover Letter)

Resume or Curriculum Vitae

Unofficial copies of college transcripts with date degree conferred

Optional Documents Unofficial copies of college transcripts with date degree conferred 2

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Keywords: Southwestern Community College, Chula Vista , Director, Facilities, Operations and Planning, Other , Chula Vista, California

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