Director, Facilities, Operations and Planning Below you will
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Position Title: Director, Facilities, Operations and
Department: Facilities, Operations & Planning
Position Type: Classified Administrators
Months of Service: 12 months
Incumbents in District positions are expected to exhibit an
equity-minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
gender identity, sexual orientation, and ethnic backgrounds of
community college students, and employees, including those with
physical or learning disabilities, and successfully foster and
support an inclusive educational and employment environment.
Under general direction, plans, organizes, and manages all
functions and activities of the Facilities, Operations & Planning
Department, including planning, design, construction, renovation,
plant operations, custodial operations, and maintenance and repair
of buildings, facilities, grounds, fleet, and equipment;
coordinates assigned activities with other District departments,
staff, and outside agencies; provides highly responsible and
complex professional assistance to the Vice President, Business and
Financial Affairs in areas of expertise; supervises and evaluates
the performance of assigned staff; and performs related work as
REPRESENTATIVE DUTIES :
1. Assumes full management responsibility for all Facilities,
Operations & Planning Department programs, services, and
activities, including the planning, design, construction,
renovation, plant operations, custodial operations, and maintenance
and repair of buildings, facilities, grounds, fleet, and equipment;
establishes and maintains departmental and project timelines and
priorities; ensures related activities comply with established
standards, requirements, laws, codes, rules, regulations,
ordinances, policies and procedures.
2. Collaborates and communicates with other District departments
and staff to develop and implement effective facilities planning
and management programs; directs the preparation of long-range
facility plans and specifications; prepares applications for state
and federal construction funds; prepares and submits various
reports regarding District building projects and the District’s
Five-Year Construction Plan and Scheduled Maintenance Program.
3. Oversees the development of consultant requests for proposals
for professional services and the advertising and bid processes;
coordinates with legal counsel to determine District needs and
requirements for contractual services; evaluates proposals and
recommends project award; negotiates and administers contracts and
4. Develops, directs, and coordinates the implementation of
goals, objectives, policies, procedures, and work standards for the
department; establishes, within District policy, appropriate
budget, service, and staffing levels.
5. Manages and participates in the development and
administration of the department’s annual budget; directs the
forecast of additional funds needed for staffing, equipment,
materials, and supplies; directs the monitoring of and approves
expenditures; directs and implements adjustments as necessary.
6. Selects, trains, motivates, and directs department staff;
evaluates and reviews work for acceptability and conformance with
department standards, including program and project priorities and
performance evaluations; coaches staff toward improved performance;
implements discipline and termination procedures; responds to staff
questions and concerns.
7. Contributes to the overall quality of the department’s
service by developing, reviewing, and implementing policies and
procedures to meet legal requirements and District needs;
continuously monitors and evaluates the efficiency and
effectiveness of service delivery methods and procedures; assesses
and monitors the distribution of work, support systems, and
internal reporting relationships; identifies opportunities for
improvement; directs the implementation of change.
8. Directs the District’s bond programs; oversees the work of
architects, program managers, construction managers, contractors,
and other design professionals; reviews the design, materials, and
process proposed in connection with new construction or major
repairs for District facilities and improvements.
9. Performs related duties as assigned.
Knowledge & Abilities:
MUST HAVE KNOWLEDGE OF:
Organizational and management practices as applied to the
analysis and evaluation of projects, programs, policies,
procedures, and operational needs.
Technical aspects of facilities planning, construction, and
maintenance, including HVAC , electrical distribution, plumbing,
fire/life safety, carpentry, hardware, underground water,
wastewater, and electrical distribution infrastructure.
Principles, practices, methods, and procedures related to
construction and project management.
Architectural and engineering plans and specifications.
Applicable federal, state, local, and District laws,
regulations, ordinances, policies, and procedures relevant to
assigned programs, projects, and operations.
Contemporary issues of inclusion, social justice, diversity,
access, and equity as related to higher education.
Methods and techniques for the development of presentations,
business correspondence, research and reporting, and information
Modern office practices, procedures, technology, and computer
equipment and applications, including word processing, database,
and spreadsheet applications.
English usage, spelling, vocabulary, grammar, and
Techniques for effectively representing the District in contacts
with governmental agencies, community groups, and various business,
professional, educational, regulatory, and legislative
Techniques for providing a high level of customer service by
effectively interacting with students, staff, faculty,
representatives of outside organizations, and members of the
public, including individuals of diverse academic, socioeconomic,
ethnic, religious, and cultural backgrounds, physical ability, and
MUST HAVE ABILITY TO:
Provide administrative and professional leadership and direction
for the department and assigned program areas.
Demonstrate sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, physical ability, and ethnic
backgrounds of community college students.
Interpret, apply, explain, and ensure compliance with applicable
federal, state, local, and District laws, regulations, ordinances,
policies, and procedures.
Plan, organize, control and direct District-wide operations and
activities involved in the planning, design, inspection, cleaning,
construction, renovation, maintenance, and repair of buildings,
facilities, grounds, and equipment.
Effectively administer special projects with contractual
agreements and ensure compliance with stipulations; effectively
administer a variety of public works programs and administrative
Effectively represent the District and the department in
meetings with various educational, business, professional,
regulatory, and legislative organizations.
Conduct effective negotiations and effectively represent the
District and the department in meetings with governmental agencies,
contractors, vendors, and various businesses, professional,
regulatory, and legislative organizations.
Prepare clear and concise reports, correspondence, policies,
procedures, and other written materials.
Gather and analyze data, evaluate alternatives, and make sound
Effectively manage priorities in complex and diverse operational
Effectively use computer systems, software applications relevant
to work performed, and modern business equipment to perform a
variety of work tasks.
Communicate clearly and concisely, both orally and in writing,
using appropriate English grammar and syntax.
Understand scope of authority in making independent
Use tact, initiative, prudence, ethics, and independent judgment
within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working
relationships with those contacted in the course of work.
Education & Experience:
Any combination of training and experience that would provide
the required knowledge, skills, and abilities is qualifying. A
typical way to obtain the required qualifications would be:
Equivalent to a bachelor’s degree from an accredited college or
university with major coursework in architecture, engineering, or a
Five (5) of increasingly responsible experience in construction
management, facilities planning and management, or a related field,
preferably in the public sector.
Minimum Qualifications (Faculty and Academic Administrator
Licenses and Other Requirements:
Range 44, Step 1-5, $10,873.50-$13,216.42 (salary placement is
based on background, education & experience). An excellent benefits
package which includes medical, vision, dental, retirement,
vacation, generous sick leave package, and life insurance is
available for the employee and eligible dependents.
Salary Schedule: Classified Administrators
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work
schedule may be adjusted to meet the needs of the office.
Successful candidate may be assigned to any of the campus sites
(Chula Vista, National City, Otay Mesa, and/or San Ysidro).
Start Date: As soon as the successful candidate is identified
and following the subsequent governing board approval.
All application materials must be received on-line at
https://jobs.swccd.edu . Position is open until filled.
Applications received by the first screening deadline of 11:59 p.m.
on Friday, September 4, 2020 are guaranteed to be reviewed by the
selection committee. Any application received after the deadline is
not guaranteed a review.
Tentative Timeline (Subject to Amendments):
August 13-September 4, 2020 : Position advertised; District
September 4, 2020 : Initial screening deadline for guaranteed
consideration. Position is open until filled.
September 14-25, 2020 : Reviewing of applications.
September 28-October 2, 2020 : Search Committee interviews
October, 2020 : 2nd level interview for finalists
November, 2020 : Employment start date pending Governing Board
Open Until Filled Yes
Required Applicant Docs Cont'd Southwestern College Online
Special Instructions to Applicants:
Equivalency (Academic Faculty Positions Only)
Equivalency (Academic Faculty Positions Only)" section to read
as follows, “To teach classes at Southwestern Community College
District, an applicant must have completed coursework that meets
the California Community College’s Chancellor’s Office Minimum
Qualifications for Faculty. In some cases, an applicant who does
not possess the exact degree title(s) listed by the State may meet
State requirements for equivalency. In this case, the District
follows a process to determine equivalency. If this is the case,
please complete the Supplemental Equivalency Application , for
Academic Employment and upload this form with your online
Foreign degrees require an evaluation for United States
equivalency from an agency having membership with the National
Association of Credential Evaluation Services, Inc.
Transcripts issued outside the United States of America require
a course-by-course analysis with an equivalency statement from a
certified transcript evaluation service verifying the degree
equivalency to that of an accredited institution within the USA .
This report must be attached to your online application at the time
For your convenience, we have provided the NACES (National
Association of Credential Evaluation Services) membership list to
assist you in complying with this requirement; click on the Helpful
Job Tips link on the navigation bar. You may use any other
certified transcript evaluation service at your disposal.
We regret we are unable to accept faxed, e-mailed, mailed, or
hand delivered application materials. Only complete application
materials submitted through SWC online system will be accepted. To
complete and submit your application for this position, please
visit our online employment website at https://jobs.swccd.edu. All
required information must be submitted online before the review
date and time indicated on the job posting.
A confirmation number will be assigned if your application
packet has been successfully submitted. Assistance with the online
application process is available through the Human Resources Office
at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619)
482-6395 or e-mail to firstname.lastname@example.org.
It is the sole responsibility of the applicant to ensure that
all application materials are received by the review deadline date.
A separate, complete application packet is required for each
position for which you are applying for. All materials included in
your application packet become District property, will not be
returned, will not be copied, and will be considered for this
Candidates selected for employment with Southwestern Community
College District must be fingerprinted by an electronic
fingerprinting service (i.e. LiveScan) within 10 days of
employment; provide clearance of tuberculosis (dated within the
past 4 years and renewed every four years as a condition of
continued employment) within 60 days of employment; provide proof
of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions
(only), successful candidate must submit official (sealed) college
transcripts confirming date degree conferred and/or a valid CA
Community College Credential.
Reasonable accommodations will be provided to candidates with
verified disabilities. Accommodation requests should be made at the
time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the
Americans with Disabilities Act, Southwestern Community College
District will make reasonable accommodations for individuals with
The Southwestern Community College District shall not
discriminate against any person in employment or in any program
affiliated with the District on the basis of age, ancestry, color,
ethnic group identification, national origin, religion, race, sex,
sexual orientation, physical or mental disability, veteran status,
or on the basis of these perceived characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics.
Notice of Availability of the Annual Security Report –
Southwestern College is committed to assisting all members of the
community in providing for their own safety and security. The
Annual Security Report is available on the SWCPD website at
If you would like to receive a hard copy of the Annual Security
Report which contains this information, you can stop by the SWC
Police Department or you can request that a copy be mailed to you
by calling (619) 482-6390.
The report contains information regarding campus security and
personal safety including topics such as: crime prevention; public
safety authority; crime reporting policies; programs to prevent
dating violence, domestic violence, sexual assault, and stalking;
the procedures the College will follow when one of these crimes is
reported; and other matters of importance related to security on
campus. The report also contains information about crime statistics
for the three most recent calendar years concerning reported crimes
that occurred on campus; in certain off-campus buildings or
property owned or controlled by the College or a recognized student
organization; and on public property within, or immediately
adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC
Drug and Alcohol Abuse Prevention Plan ( DAAPP ) – More
information about the DAAPP , including the Drug Free Environment
and Drug Prevention Program Policy and Procedure and Biennial
report can be found in the Health and Safety Section of the campus
Consumer Information page (
A screening committee will evaluate applicants, taking into
account the breadth and depth of relevant education, training,
experience, skills, knowledge, and abilities. Selected applicants
will be invited for an interview.
INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT .
We reserve the right to re-open, re-advertise, delay or cancel
filling this position.
If additional positions become available in this classification,
applications received in response to this posting may be considered
for those additional positions for up to 90 days after final board
HR Contact Information:
Southwestern Community College
Human Resources (Room 1670)
900 Otay Lakes Road
Chula Vista, CA 91910
Supplemental Questions Required fields are indicated with an
* How did you learn about this career opportunity? Asians in
Blacks in Higher Ed
Chronicle of Higher Education
Disabled in Higher Ed
Higher Ed Jobs
Hispanics in Higher Ed
Inside Higher Ed
LGBT in Higher Ed
Native Americans in Higher Ed
San Diego Union Tribune
Women In Higher Education
Veterans in Higher Ed
Women and Higher Ed
Other (Please Specify if not listed above)
If Other, please specify. (Open Ended Question)
Required and Optional Documents Required Documents Letter of
application (Cover Letter)
Resume or Curriculum Vitae
Unofficial copies of college transcripts with date degree
Optional Documents Unofficial copies of college transcripts with
date degree conferred 2
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